In order to provide a quality and satisfactory service to our clients, we are looking for experts that apart from having excelelnt knowledge and experience in their field, also possess personal traits such as flexbility in their work environment, team work attribute as well as leadership spirit.

For a number of projects that will commence in the following months, Renardet S.A. & Partners is looking to hire on a call of contract basis.

Contracts Expert will manage and administer all on-going contracts for Wastewater Capital Delivery in the respective area. This role is responsible for approval of payments certificates of contractors, certification of consultant’s payments applications, Review of Proposal Variation Orders, and monitoring consultant / contractor service with respect to contracts management. Review and finalization of Final Accounts. Issuance of contractual completion certificates.  He is also responsible for providing External / Internal stakeholders with all necessary guidance regarding Haya internal contracting payments, variation procedures, Contracts Management Procedures, Contracting & Procurement Manual. Adhere to HSE requirements as required/applicable.

Job Description:

• Plan and structure the activities of Projects Contracts to achieve the overall objectives of the department.
• Determine the manpower needs for the department based on the workload and work allocation and finalize these with the Sr. Manager-Projects Contracts.
• Contract administration including in-house supervision contracts, and ensure compliance with relevant policies, procedures, contracting & procurement manual and conditions of contract.
• Provide periodic team performance reports to the Sr. Manager-Projects Contracts in line with the established metrics.
• Understand the project contracts requirements and ensure compliance to agreed terms in line with established guidelines
• Update performance and financial status of all contracts as and when required
• Provide technical and contractual assistance in the implementation of post contract activities with respect to project specifications, contract scope and terms of reference, standard conditions of contracts to Project Manager/Senior Area Manager.
• Maintain records of invoices, variations/claims, EOT, bank guarantees, insurances, VO-LL, Lesson Learnt, PCCC/PB/EC approvals, project close out and any other contractual issues and track key milestones and submitting routine reports of such records as per required.
• Review variations, addition requests and EOTs to existing contracts and take necessary action in line with company policies.
• Preparing and initiating presentations to the empowered committees for the approvals of variations, claims, EOT, contract and project close-outs and other contractual issues as needed.
• Process necessary requirements for existing contracts and ensure timely payments to suppliers and contractors.
• Provide support to Project Managers / Sr. Area Managers to coordinate with designers, engineers, and consultants to ensure that the requirements are properly interpreted and applied as per the contracts and established guidelines.
• Assisting the SAM for the preparation of budget and cash requirements.
• Identifying the cost saving aspects in the tenders and contracts.
• Prepare bills of outsources quantities / bills of times / scope of works as and when required
• Monitor the activities of all consultants / contractors appointed for the projects from initial feasibility studies through to completion of final accounts and close-out of the projects.
• Review contractors / consultant’s performance reports are in line with established guidelines and procedures and as per standard conditions.
• Assisting in preparing responses for Internal and External Audits.
• Drafting contractual letters and correspondences and provide assistance to the Line Manager as required
• Involved in commercial / contractual evaluation of bids.
• Generate timely and accurate reports on tenders / comparative statements/ project bill examination as and when required
• Assist in price negotiation within budgetary cost as and when required in line with established guidelines to have cost efficient solutions/projects
• Conduct research to provide inputs on improvement of procedures for contract administration and contracts conditions.
• Prepare commercial / contractual responses to tenderers as required.
• Report any contract claims that may have arisen and provide inputs on settlement of claims
• Provide inputs on adjustments of prime cost and provisional sums as and when required
• Liaise with Supply Chain to manage the resolution of contractual disputes if any during construction
• Provide support in the pre-contract stage of projects such as finalization of tender documents, tendering process and commercial / contractual evaluation of bids as required
• Generate timely and accurate monthly projects progress and financial reports.
• Prepare and review engineer’s instruction/ completion certificates in line with company procedures/policies.
• Ensure that the quality, health, safety and environment related requirements as applicable to performing the role are met at all times
• Always adhere to organizational policies and procedures as applicable to performing the role
• Carry out audit/checks on site QS.
• Involve and provide support in the dispute resolution process such as DRB,
• Arbitration and Litigation etc. and manage legal contracts and payments for external lawyers, DRB members, Tribunal, Experts and Barristers etc.
• Revise and streamline prevailing policies and procedures as per the current requirement
• Updating and revising the formats and templates as applicable for contract management.
• Compliance to QHSE procedures and familiarity with HS Risk, Environment Aspect Impact & Legal Registers.

Requirements:

• Master’s degree or bachelor’s degree
• Bachelor’s degree in science (Quantity Surveying) or Civil Engineering;
• Shall be fully qualified member of Royal Institution of Chartered Surveyors.
• Minimum 10 years of experience in Water/Wastewater Projects as Contracts Manager/Experts.
• Proficiency in English language (spoken and written).

Your CV in English language shall be sent exclusively electronically.

The shortlisted candidates will be contacted for the selection process.

Contracts Management Services for NAMA Water Services Capital Projects